DATA CONTROLLER
Whether you are a client, a co-part, a counterpart or a third party in one or more of our clients’ cases, or whether you are a guest to our client events, a participant to one of our courses or a visitor to our website, SIRIUS advokater I/S is the data controller of the information we collect about you.
We will of always ensure that the processing of personal data is always carried out in accordance with the current legislation, and if you have any questions, you are of course welcome to contact us.
Our contact details are:
SIRIUS advokater I/S CVR-nr.: 29 05 25 65 Dampfærgevej 10, 2. sal 2100 København Ø Phone: + 45 88 88 85 85
E-mail: mail@siriusadvokater.dk or sikkermail@siriusadvokater.dk
In case SIRIUS advokater acts as a data processor, we will – in addition to applicable law – always be subject to also a written data processing agreement describing how we must protect personal data.
THE PURPOSE OF OUR PROCESSINGS
The website
When visiting our websites www.siriusadvokater.dk and www.siriusadvokater.com, we collect your data in order to compile statistics, optimize our website, use memory functions, and target our marketing.
For these purposes – and based on your consent – we may process the following data:
- – Your IP address, which is used for statistical purposes and remarketing.
- – Your operating system and browser version, which are used to optimize the future user experience on the website.
- – Date and time of visit, which is used for statistical purposes only.
Depending on your consent we also place cookies on your device, including third party cookies. See more in our cookie policy here.
Newsletters and events
If you have consented to receive our newsletters or our offers of courses, events and informative meetings, we will store your personal information in order to continue to communicate with you and to ensure that you have a good experience when you attend an event. Unless you have opted out, we will also offer you the opportunity to attend events which we – based on our previous corporation with you – know might be of interest to you.
We only process the following information about participants in our courses or informative meetings – which are all of a non-confidential and non-sensitive nature:
- Name
- Job title
- Work place
- Address
- Telephone
- Participation in events, go-home-meetings, courses, amongst others.
Clients, counterparties and other parties
Our specialist areas involve processing both general, confidential and sensitive personal data about our clients and others related to our cases.
If you are a client, we will need to process your personal data in order to handle your case in the best possible way.
When advising clients in cases with both co- and counterparties, we will also receive personal data about others than our clients.
As a law firm, we are however subject to the obligation of confidentiality under the Code of Judicial Procedure and under the Rules of Professional Conduct for Lawyers. We may therefore sometimes determine that we can disregard the obligation of disclosure of information to you in order to keep the processing of our client’s case confidential. We may also – in relation to more peripheral actors in the cases (other external consultants, doctors, etc.) – determine that it is impossible or would require a disproportionate effort for us to notify everyone who may be related to a case about our processing of personal information. You can instead always read more about our processing of personal data in this Privacy Notice. If you have any questions, please find our contact information both above and below.
When handling our clients’ cases, we often need to share the information we receive with other external parties, such as counterparties, witnesses, the courts, arbitration panels, trade unions, municipalities and other authorities, etc. Such disclosure will however only take place if we are bound by law or if it is found necessary in order to handle our client’s interests in the best possible way.
Job
If you apply for a job at SIRIUS, we will process the personal data you yourself have provided us with and any data that we – based on a consent from you – may have collected from others. The purpose of our processing is to assess your application and assess you as a candidate. We store all applications for up to six months after the position has been filled in order to ensure the right candidate for the job.
HOW WE PROCESS YOUR DATA
In order to offer counselling, a well-functioning website, newsletters, events, jobs etc. it is necessary for us to process your personal data by collecting, systematizing, using, saving, deleting, and transferring your data.
OUR SECURITY MEASURES
We keep the information you give us, or that we receive about you from others, safe and confidential, and we have implemented technical measures to ensure this. In addition, when possible, we use data processors within the EU and otherwise with data centers in the EU which we have ensured have the same security in regard to your information as we do.
We have also implemented technical security measures with organizational measures in the form of internal training and internal instructions to ensure a high level of data security. We have established internal procedures and measures to ensure that only necessary employees have access to your personal data.
Where appropriate, we also ensure that your information is encrypted, pseudonymised or anonymised. We will ensure at all times that we comply with applicable personal data legislation.
STORING AND DELETION
We only store your data as long as necessary. The retention period depends on whether your data is part of one of our client cases or is registered as part of a personnel case, or whether you have just attended one or more of our events, or whether you receive our newsletter. The retention period also depends on our legal obligations regarding accounting and money laundering and our legal obligations which follows from the attorneys’ code of ethics.
MONEY LAUNDERING
If your case is covered by the money laundering act, we as a law firm are legally bound to fulfill a number of obligations laid down in the Danish Act on Money Laundering. We will in these cases process personal data such as name, social security number and passport number, furthermore CVR-number if it concerns a company.
We must also verify identity information unless there is no risk of false identity. This equally applies if the client is a company, where we have a duty to verify the identity of the company’s owners and to ensure that the company’s transactions are consistent with the nature of the company.
We have a duty to notify the Bar Association or the Money Laundering Secretariat of the Public Prosecutor’s Office for Special Economic and International Crimes if money laundering or terrorist financing is suspected, and we will be obliged to keep secret the fact that such a notification has been made or is being considered.
The information will be processed solely to fulfil our obligations under the Money Laundering Act. Under the Money Laundering Prevention Regulations, we will retain the information, as well as the documentation, for 5 years after the end of the client relationship.
YOUR RIGHTS
You have the right to gain access to any personal data we may process about you. Be however aware that there are exceptions regarding for instance information covered by our obligation to maintain confidentiality.
You also have the right to ask for rectification of personal data about you which is inaccurate and/or to have such data supplemented/completed with additional data if it makes it will make it more accurate. Yor may however not ask for rectification of subjective statements.
In very special cases, you have the right to ask that we delete personal data about you before our general storage period expires. Be aware that this is only possible in exceptional cases and does not apply if the processing of data is necessary, in order to establish a legal claim or if we are obliged by law or other considerations to keep the data.
You may ask to have our processing of your personal data limited. This will mean that we in the future (except for storage) may only process your data with you consent unles it is necessary for the establishment, exercise or defense of a legal claim, or to protect an individual or important public interests.
You have the right to in some cases object to our otherwise lawful processing of your personal data. You may also object to the processing of your data for direct marketing purposes.
Under the data portability rules, you can request to receive a copy of your personal data in a machine-readable format and request that we transfer the data to another controller.
If our processing of your personal data is based on a consent from you, you may always withdraw such a consent. If you withdraw your consent, we will be obliged to stop processing your personal data unless our processing may be justified in accordance to another legal basis.
If you wish to exercise your rights, please contact us at persondata@siriusadvokater.dk.
QUESTIONS?
If you have any questions about our processing of your personal data or if you do not agree with our processing of your data, please feel free to contact us anytime at persondata@siriusadvokater.dk
You are also entitled to complain about our processing of your personal data to the Danish Data Protection Authority, who oversees compliance with data regulation in Denmark. You can find the Danish Data Protection Authority here: Carl Jacobsens vej 30, 2500 Valby, phone.: +45 33 19 32 00, or via e-mail: dt@datatilsynet.dk
